Rental Information & Policies

All Cooperstown Stay Properties follow a universal payment schedule and cancellation policy.


Cooperstown Stay properties are bookable direct or on VRBO and Airbnb.  
Book Direct on Cooperstown Stay for the best rates and flexibility.
Please note the difference in Airbnb booking polices below. 

The following information is on this page...
  • Payment Schedule
  • Refundable Damage Deposit 
  • Cancellation Policy
  • Relocation Policy
  • Rental Agreement
  • Standard Amenities
  • Standard Property Rules 


Payment Schedule
NO additional fees beyond the rental rate + tax. 

  1. At the time of booking 50% of the total, rental fee + tax is due.
  2. The remaining 50% balance payment will be automatically charged, 21 days before your Arrival Date.
  3. Visa, Mastercard and Discover are accepted.
  4. Please note: Private lodging is taxed at 6%; hotels are taxed at 14% in NYS.
If you reserve less than 21 days before your Arrival Date:
  1. The total rental fee + tax is due at the time of booking.

Refundable Damage Deposit (RDD)
See The Rental Agreement, for detailed information regarding the RDD.

  1. RDD is separate from the rental rate.
  2. The amount varies per property.
  3. A hold will be placed on your card 2 days before your date of arrival.
  4. The hold is released no more than 7 days after departure, providing there has been no damage or misuse.
  5. If damage occurs during your stay please notify your host immediately. 
  6. A Refundable Damage Deposit is held for each property regardless of the booking platform, unless otherwise stated.

Cancellation Policy                  
All properties are a universal cancellation policy* 

Cancellation 30 or more days prior to the Reserved Arrival Date

  1. The guest will receive 90% of the rental payment(s) paid to date.
  2. Cancellation Fee is equal to 10% of the rental fees paid to date.
  3. Regardless of the reason for cancellation.
  4. This applies to Direct and VRBO bookings. 

ancellation less than 30 days prior to the Reserved Arrival Date

  1. NO refund unless we are able to re-book, this only applies to DIRECT BOOKINGS with IF the property is re-booked, the guest will receive 90% of the rental payment(s) paid to date. 
  2. IF you booked outside of the is no refund less than 30 days prior to arrival date.
  3. Cancellation Fee is equal to 10% of the rental fees paid to date.
  4. This applies to Direct and VRBO bookings. 

Cancellations from Reservations made on Airbnb*

  1. *Airbnb booking Cancellation is subject to the individual platform's rules and regulations.
  2. Airbnb cancellation 'Super Strict' option is the closest option to Cooperstown Stay's cancellation policy.
    • Guests receives 50% refund up until 30 days prior to arrival.
    • NO refund if cancelled less than 30 days prior to arrival. 
  3. No relocations offered for Airbnb reservations.


Relocation Policy Direct Bookings Only

  1. ONLY If you BOOK DIRECT with Cooperstown Stay,  can you RELOCATE within Cooperstown Stay's other offerings.
  2. Relocations are only accepted 30 or more days prior to the reserved arrival date.
  3. NO Cancellation Fee and NO Relocation Fee for qualifying relocations. 
  4. Relocations are done over the phone ONLY, 607.547.6260. 
  5. No relocations for VRBO or Airbnb reservations. 




Rental Agreement

Cooperstown Stay requires the main contact person on a reservation to sign a rental agreement. Bookings from all platforms are required to fill out and sign the  rental agreement. There may be property specifics in the rental agreement, a general example of the rental agreement is linked below. 

After booking with Cooperstown Stay you will receive a detailed confirmation email. The confirmation email will include a link to review/sign the Rental agreement as well as refundable damage deposit information, please be sure to complete before arrival. 

The agreement is signed digitally, once complete a fully executed copy will be sent to the email address provided. 

  Link to EXAMPLE of Rental Agreement     



Standard Amenities


Standard Property Rules


Unless otherwise noted, Standard Amenities for all rentals Include...

  • Bed linens, blankets, pillows
  • Bath linens
  • Internet / WIFI
  • TV / Cable or Satellite
  • Fully equipped kitchen
  • All other amenities included ONLY if specifically listed.

Additional House Rules are sent to guests as well as posted in the rental property...

  • NO Pets
  • NO Smoking
  • Guest must obey stated maximum occupancy 
  • NO team parties or large gatherings unless otherwise noted. 




 Rental units are NOT handicap accessible unless specifically listed.
Each property is managed by the host / owner; Cooperstown Stay is the rental agent.